Virtual Office Manager

About the role

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. The Virtual Office Manager will serve as the administrative backbone of the client company, handling administrative tasks through documented Standard Operating Procedures. You will work full-time with the client while Offshore Launch provides ongoing support to ensure your continued success.

What you'll do

• Manage owner and team inboxes daily
• Schedule and dispatch technicians, including job closeout protocols
• Oversee accounts receivable follow-up, invoice tracking, and payment reminders
• Convert meeting notes into actionable items and calendar reminders
• Track project milestones and notifications

What they're looking for

• 5+ years of administrative or office management experience, preferably in home services or construction
• Proficient in CRM or job management tools; ServiceTitan experience is a plus
• Excellent English communication skills, both written and verbal
• Strong attention to detail and proficiency with numbers and spreadsheets
• Self-directed, organized, and able to manage recurring tasks independently

For applicants in Nigeria

• The listing does not specify geographic eligibility; remote role; confirm whether Nigeria is eligible.
• The listing does not state a timezone requirement; confirm before interviewing.
• This is an employee role with Offshore Launch; compensation and benefits are provided by the Agency; Client is not involved in compensation.
• Compensation is Up to $1800 USD, depending on experience.
• The listing does not mention visa or work authorization requirements; confirm if needed.