Position Summary Teach For Nigeria seeks a Team Lead for the Administration sub-unit, to provide oversight for the key processes such as facility management, logistics management, vendor management, office administration, and procurement.
Key Responsibilities
- Manage Travel, Hotel accommodation, and Logistics within and outside the country
- Set and review standards for vehicle safety, readiness, serviceability, and performance.
- Assist in events, including setting up, planning, and other tasks as needed.
- Contact vendors to ensure timely delivery of services/items.
- Manage the filing system among all departments to ensure that all company records are up to date.
- Manage petty cash and office expenses
- Ensure generator, electrical, and plumbing works are functional.
- Manage the use of company equipment, assets, and tools.
- Receives the approved request and makes sure that materials, equipment, etc. required are organized and ready for all activities.
- Coordinates catering services for official functions within and outside the office location
- Facilitates the preparation of a procurement plan
- Responsible for collection and analysis of proforma invoices and presents them to the supervisor for further processing or approval;
- Inquire immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
- Ensures that purchases are made in the best interests of the donor and TFN;
- Prepares weekly procurement status report and submits to the supervisor;
- Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
- Provide support in the onboarding of new employees by providing work tools
- Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
- Coordinate the delivery, distribution, and storage of correspondences (letters, documents, packages).
- Assist in events, including setting up, planning, and other tasks as needed.
- Manage the filing system among all departments to ensure that all company records are up to date.
- Maintain an inventory database of all items in the office
- Responsible for office payments; subscriptions, utility bills (IKEDC, LAWMA, etc.), and others.
- Provide a detailed report of tasks.
Educational Qualification, Experience, and Requirements
- Minimum of HND/B.Sc. in any field
- Minimum of 6 years experience in a similar role.
- Excellent ability to manage logistics across multiple locations, including outside Nigeria
- Sound knowledge of best in class facility management and maintenance practices
- Working experience of fleet management and related activities
- Effective stakeholder management across employees, public institutions, vendors, and. a variety of individuals in a wide range of positions
- Knowledge of organizational/office management systems and procedures
- Possess good coordinating and organizing skills
- Proficient knowledge in the use of Microsoft Office Suite
- Must be technology savvy
- Ability to make informed strategic decisions
- Experience providing oversight to other team members and ability to foster harmony across teams
- Ability to schedule activities among team members and guide subordinates to maximize time while ensuring to meet all deadlines.
- Self-motivated, target-driven, independent thinker and problem solver who is comfortable working in a fast-paced environment It is not intended that the above-listed duties reflect every job duty, responsibility, or task that the employee may be called upon to perform. The employee is expected to perform all job-related duties and tasks assigned by his/her supervising manager or another authorized manager.
