Programme Archiving and Documentation Officer - Abuja

Job Profile:

This role will focus on financial documentation and archiving financial documents. He / She will assist in the organisation, maintenance, and preparation of project financial records for both digital and physical archiving, ensuring that all relevant documents are properly stored.

Job Role:

• Conduct daily follow up on finance documents generated by project staff and HQ Accountants.
• Capture all Financial Documents for all transactions on the Project from the point of project initiation.
• Confirm, using relevant checklist that the generated document/s for each transaction type is complete and processed accordingly.
• Facilitate the indexing and cataloguing of each document to ensure completeness and readiness for archiving processes.
• Ensure the scanning of all indexed financial documents on the project into retrievable archiving media
• Preserve the archived documents in manner conducive for immediate and future references.
• Share the archive documents with relevant units of the SFH finance unit on request.
• Transmit the project’s archived financial documents to the SFH Head Office central archive facility on a monthly basis and on request and in acceptable format.
• Deliver the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and document friendly condition.
• Liaise with appropriate officers of the project to retrieve, deliver, and manage all generated financial documents on the project as at when required
• Ensure all documents are properly coded

Requirements

Requirements

· Higher National Diploma or BSc in Accounting, Library Science or related field of study

· Minimum of 2 years working experience (NYSC inclusive)

· Good IT skills and interest in applying digital technology to archiving.

· Genuine interest in history and in preserving records for posterity.

· Competence for administrative procedures project management skills.

· Good communication skill to relate to and encourage a range of users.

· Attention to details and accuracy.

· Logical approach to work of identification and classification.

· Good written and oral communication skills

· Good presentation and interpersonal skills

· High sense of responsibility.

· Self-starter

· Planning and organisational abilities