The officer will be responsible for ensuring accuracy, completeness and reliability of transaction data captured within Operations and other units. In addition, the Officer will device and maintain a system of control sufficient to provide reasonable assurances on relevant company and clients’ related transactions.
The Internal Control function/unit covers transactions processed by ARM Investment Managers, ARM Securities, ARM Trustees, ARM TAM and ARM Holdco as well as activities of Shared Service functions in the group.
- Ensure that all transactions on behalf of clients and companies are properly processed and captured in the relevant applications by carrying out call over and other review procedures
- Perform review of equities trades effected on the CSCS platform with those booked on the portfolio management system (PMS) and the stock broking application (SBA). Ensure that the relevant accounts/portfolios are debited/credited depending on the nature of the trade.
- Perform review of cash transactions and investments in fixed income instruments – such as money market and bond instruments;
- Perform review of mutual fund and institutional pricing. This shall include working with Operations and Investment units to ensure issues relating to price reviews are resolved.
- Monitor and perform reviews to ensure all subscription and redemption initiatives and channels for mutual funds and portfolios are working optimally as designed and approved.
- Perform reviews to ensure that all payment channel partners adhere to the terms of engagement in delivering service to clients and matching of client funds.
- Perform reviews of AODs for clients’ accounts opened and evaluate the integrity of clients data.
- Perform reviews of reconciliations of ARM, Custodian and Registrar records, and other reconciliation reports with external stakeholders.
- Perform review of client’s bank accounts and working capital bank accounts reconciliations carried out by Fincon and other teams. Escalate exceptional or aged items to to the respective team and stakeholders accordingly.
- Monitor and review daily call over activities carried out and documented by the respective teams.
- Identify automation opportunities for process optimization and improve operational efficiency.
- Update the issue log report periodically. Follow through with the resolution of the gaps and provide relevant documentation on the resolutions.
- Document and circulate periodic data driven inputs/insights and reports to Internal and External Stakeholders: Management and the Board Audit and Risk Committes of the various entities on identified control gaps, key exceptions and emerging risks.
- Support IT and other shared service units to execute business initiatives (product and service), process and system optimisation, application deployment and vendor engagements
- Liaise with process owners to ensure the timely implementation of remedial actions to address identified exceptions.
- Escalate instances of persistent instances of persistent control issues to Supervisor.
- Perform special investigations when necessary to safeguard firm assets (e.g., fraud).
- Provide Internal Control unit input for Assurance Assessment Rating (AAR) collation, MRC, BARC and any such audience that may be required from time-to-time.
- Attend to auditor’s circularisation request and prepare confirmation responses.
- Supervise junior members of the team.
- Conduct any reviews or tasks requested by Supervisor.
Requirements
Minimum Qualifications
- 3-5 years direct experience in Internal control
- Demonstrate good knowledge of accounting principles, financial markets and instruments (Preferably an accounting graduate)
- BSc Accounting, Economics or any other related discipline
- ICAN, ACCA, CIMA, CISI and any other relevant certification
